LENTS HOLIDAY BAZAAR FAQS
WHAT ARE THE CRITERIA FOR BECOMING A VENDOR?
Items for sale must be handmade or hand altered by you. All types of art and handmade crafts are acceptable. No imported or mass produced items.
DO YOU ACCEPT FOOD VENDORS?
Yes. Packaged food vendors are welcome at indoor booths as long as the food items are locally made. We will also have an area for food carts to park just outside the main bazaar area and a nearby indoor seating area for people to eat.
HOW DO I BECOME A VENDOR?
Applications for will be open from August 24th through December 1st (early bird deadline of September 30th). You will be notified of your acceptance within two weeks of your application being received. Late applications may be considered on a space-available basis. https://goo.gl/forms/5rHMa4RpG1YJhY0o2
WHERE WILL THIS BE HELD?
The Lents Holiday Bazaar will be held at Kelly Elementary School, located at 9030 SE Cooper Street in the heart of the Lents neighborhood. Vendors will be assigned to booth spaces in the school gymnasium, cafeteria, the hall connecting them, or the adjoining blacktop (food trucks only). While the school PTA is organizing the event it will be widely promoted as an event for the broader Portland/Lents area and not as a school event. The location has a large parking lot just outside of the main bazaar area and is near several bus and MAX lines. Please see this link for the proposed floor plan of the event. We will provide attendees with a numbered floorplan and corresponding business names when they enter.
WHEN ARE THE APPLICATIONS DUE?
Applications are due by midnight on December 1st, but early bird rates only apply to applications received by September 30th. Late applications may be considered on a space-available basis.
WHAT IS THE BOOTH FEE?
4' deep x 8' wide - $35 (early bird) $40 (after Sept 30th)
Access to an electrical outlet can be provided for an additional $10.
WHAT HAPPENS AFTER I APPLY?
You will receive a notification via email within two weeks of the receipt of your online application. If accepted, payment by check or paypal will be due within one week of this notification. Payment details will be included in your acceptance email. Payment serves as a confirmation of your participation. No refunds will be offered once payment has been received.
CAN I CANCEL MY APPLICATION OR BOOTH RESERVATION?
You may cancel your application or participation at any time. However, no refunds will issued.
CAN I SHARE A BOOTH WITH ANOTHER VENDOR?
Yes. Two vendors may share a booth, but they must apply together and there must be a primary vendor responsible for registration and communication with the bazaar organizers. You cannot reserve half of a booth.
CAN I RESERVE MORE THAN ONE BOOTH SLOT?
Yes. If more space is needed you can reserve multiple adjacent spaces. You will just need to indicate the number of booths on your online application. We will automatically assign adjoining booths and give first priority for end caps. The application allows for up to 3 booth spaces, but please let us know if you need more.
DO YOU PROVIDE TABLES AND CHAIRS?
No. Vendors must provide their own furniture. The area will consist only of a taped off area of floor.
IS THERE ACCESS TO ELECTRICAL OUTLETS?
Electricity is available for a fee of $10 per booth. Vendors will receive details on how to rent electricity upon acceptance.
WHEN WILL VENDOR LOAD-IN TAKE PLACE?
Vendor load-in will take place between 8 and 10am on the day of the bazaar (Dec 16th).
DO YOU NEED VOLUNTEERS?
Yes. We would love to have volunteers from the Lents neighborhood to help with the bazaar. Please contact us at firstname.lastname@example.org if you are available to help.
Email us at email@example.com.
WHAT KIND OF CUSTOMER DO YOU EXPECT?
Lents is a diverse and vibrant neighborhood with more than 20,000 households. It’s HUGE. The median home price in Lents right now is a pinch under $300,000 So yes, we have middle class families with a lot of pride in where they live.
HOW ARE YOU PLANNING TO PROMOTE?
Signage at major intersections of 92/Woodstock and 92/Foster (if we can get them to let us hang weather proof signs on the fences of the new construction sites at those intersections. These are very heavy traffic intersections.
Social Media Sponsored/Paid promotions the two weeks leading up to the event.
Submit announcement for East Portland Neighborhood News which goes out in print to more than 4000 households and reaches more than 10,000 digitally.
Parents, Staff, Teachers and Community members are already sharing the “save the date” and are excited to have a bazaar back that shows our neighborhood pride.
We will direct promote to our families at kelly to spread the word as well, but the bulk of our effort will be our surrounding communities and Lents at large.
We will ask local businesses to host a poster in their windows, too.
WHAT ELSE WILL THERE BE?
We already have a Santa, and he’s getting fitted for his suit.
We have planned space for food vendors as well as indoor seating for food
We are encouraging craft vendors of all kinds to apply so there is a variety.
We are limiting number of vendors of any particular category so we have a fair marketplace.
WHAT WILL IT BE LIKE INSIDE?
Like a school but we will of course decorate a little, make it festive and feel good.
We will have music dj’d
Craft table for bored kids who didn’t want to come with their caregiver.
WHO ARE YOU AND WHAT’S YOUR MO?
We are the Kelly Elementary PTA, a group of parents who work full time, run the PTA, and want to build community in our neighborhood. Our professional experience ranges from sales, marketing and communications to community organizing and organizational management. We have 10 volunteers committed to this event so far and we will have more. All proceeds will support the Kelly PTA and our mission to provide direct support to the classrooms.
Thank you for your interest!
Email us at firstname.lastname@example.org.