2021-2022 Small Grants Reimbursement Program is Now Opened

Información y solicitud de pequeñas subvenciones en español

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Информация и заявки на малые гранты на русском языке

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Information et demande de petites subventions en français


East Portland Community Office

2021-2022 Small Grants Reimbursement Program

Applications Open

Friday October 1, 2021 

Applications Due

Monday November 8, 2021 @4:59pm


The East Portland Community Office Small Grants Reimbursement Program supports community building and community activities in East Portland. A total of $47,000 in funding is available for this grant cycle to be awarded to East Portland organizations and groups. Requested amounts may range from $2,900- $4,900. Funds will be eligible for reimbursement for programming expenses starting July 1, 2021 – June 30, 2022.

To qualify, your project must meet at least one of our program’s goals:
●     Increase the number of people who are involved and engaged in their communities;
●     Strengthen community capacity through, for example, leadership development, skills   building, fostering teamwork and/or partnerships, and community building;
●     Increase community impact on public decisions.
Civic Life will only award grants to registered 501(c) 3 non-profit. If your entity is not registered as such, please seek a fiscal sponsor that is a,

a) 501(c) 3 non-profit,

b) government entity, or

c) business that is registered with the City of Portland.

The Small Grants Program prioritizes engagement of communities historically underrepresented and underserved by our programming such as elders, youth, people with disabilities, Black, Indigenous and other People of Color, Immigrant and Refugee communities, low income individuals and families, and LGTBQIA+ people. All are welcome to apply. 

Information sessions

October 14  6:00pm -8:00pm

October 25  2:00pm -4:00pm

Have questions?  Contact Carlee Smith, Grant Coordinator at

carlee.smith@portlandoregon.gov or 503-823-5905


Information and Instructions

Geographic Focus

Map of East Portland Neighborhoods, Parkrose, Argay, Parkrose Heights, Russell, Wilkes, Hazelwood, Glenfair, Mill Park, Centennial, Powellhurst-Gilbert, Letz, Pleasant Valley

This Small Grants Program will only fund programs that involve and benefit East Portlanders. Program activities must take place within the area served by the East Portland Community Office. (see image).

 *Note – If there is a good reason for the activity to take place outside of East Portland, for example, a trip to City Hall, it will be considered.

This grant program highly prioritizes engagement with communities historically underserved by City programs and services such as elders, youth, people with disabilities, Black, Indigenous and other People of Color, Immigrant and Refugee communities, low income individuals and families, and LGTBQIA+ people.

Additional Support for Grant Writers

EPCO staff can provide one-on-one grant writing assistance upon request, from help designing your project to providing input on your draft grant application. If there are aspects of your project that are new for you, for example, getting required permits, contacting potential sponsors or partners, or finding space for your activities, you are especially encouraged to contact us for input and assistance.

Public Record

Your submitted application becomes part of the public record. This means that any member of the public may request to see it. Personal contact information, such as names, addresses, phone numbers or email, will be treated by Civic Life as confidential and will not released to the public, unless ordered by a court.

Period of Performance

Projects eligible for reimbursement should begin on or after July 1st, 2021 and be completed by June 30th, 2022. 

We will accept applications for projects that have already started, if work began after July 1, 2021. Programming that has occurred before this date will not be eligible.  

Allowable Costs

Activities, efforts, and materials needed for the performance of the grant program are generally allowable costs. This may be supplies needed for programming, food for proposed event, facilitation or entertainment costs, administrative costs related to the general organization operations, etc.

Unallowable Costs                                                                                                                                                               

Requested funds may not be used for any costs the applicant may incur in preparing the application, ongoing operations, grants, loans, debt retirement, fund drives, emergency funding, and/or capital projects. Costs accrued solely to promote or advance the awardee business or organization may not be eligible for reimbursement.

Unallowable costs also include (but are not limited to):

  • Some political activities (for example, activities to promote a specific candidate);
  • Purchase of cannabis or alcoholic beverages;
  • Purchase of real estate.

Please check with the grant manager if you have questions about a specific item in your proposed budget.  

If applicable, list any additional funds being sought or used for this project from other sources. Donated services and materials may include an estimated dollar amount of in-kind donations and/or general volunteer hours.

Minimum Requirements

Civic Life will only award grants to registered 501(c) 3 non-profit. If your entity is not registered as such, please seek a fiscal sponsor that either of the following

  • 501(c) 3 non-profit, or
  • government entity, or
  • business that is registered with the City of Portland.

Don’t have a fiscal sponsor? Not sure what a fiscal sponsor is? Not 100% sure your fiscal sponsor meets our requirements? Don’t let that stop a good project. Contact Carlee Smith, carlee.smith@portlandoregon.gov, 503-823-5905 as soon as possible to learn about fiscal sponsorship options.


Insurance does not impact your eligibility or chances of being selected. If you are chosen for this grant, you will be required to provide proof of insurance, depending on the activities being funded. If selected, staff will work with you to make sure you know which insurance requirements apply to your grant proposal. Here are the insurance limits that an organization may be required to purchase.

If selected and insurance is needed, organizations shall obtain and maintain, throughout the duration of the grant the required insurance identified below. We encourage you to research costs associated with the following insurance.

  1. Commercial General Liability Grantee shall acquire commercial general liability and property damage insurance coverage in an amount not less than $2 million per occurrence.
  2. Automobile Liability Grantee shall acquire automobile liability insurance to cover bodily injury and property damage in an amount not less than $2 million for each accident.
  3. Workers’ Compensation. Grantee shall acquire workers compensation coverage in an amount not less than $1 million each accident, $1 million disease each employee, and $1 million disease policy limit.
  4. Physical Abuse and Sexual Molestation Liability (required for organizations serving vulnerable clients, such as children, elderly adults, and those with intellectual and developmental difficulties). Coverage shall be written on an occurrence basis in an amount of not less than $1 million per occurrence. Any annual aggregate limit shall not be less than $3 million.

Types of Projects Funded in the Past

  • Increased the number of people involved and engaged in their communities and increased impact on public decisions - skill building trainings, cultural and language specific civic engagement workshops, community organizing efforts.
  • Strengthened community capacity through, for example, leadership development, skills building, fostering teamwork and/or partnerships, and community building; Youth empowerment projects, community conversations, planning for playgrounds.
  • Community building activities - Community story-telling projects, cultural and language specific community building activities, fruit tree harvest parties, community festivals, community gatherings, mutual aid efforts, community gardens, murals, intersection repairs.


Application Timeline

Applications open                                               October 1, 2021

Application form available:  

Information Sessions

You are strongly encouraged to attend one of the grant information sessions. The session will help answer questions about the application, the review process, and how the funds can be used. Please call seven days in advance for special needs accommodations, childcare, and/or language interpretation requests at 503-823-5905 or TTY 503-823-6868. All locations are mobility device accessible.

Information session 1                                         October 14 @6:00pm-8:00pm

(Zoom link)

Information session 2                                         October 25 @2:00pm-4:00pm

(Zoom link)

Application deadline                                           November 8 @4:59pm


Applications may be submitted electronically here*********


 by email:

Carlee Smith, Carlee.Smith@portlandoregon.gov ,

or by mail to:

Carlee Smith

C/O East Portland Neighbors

1017 NE 117th Ave

Portland, OR 97220

Grantees Announced by                                    November  22, 2021

Review panel decisions will be communication via email to all applicants.

www.eastportland.org /EPCOSmallGrantsReimbursementProgram