October 2011 Minutes

Meeting Date: 
Monday, October 10, 2011
Meeting type: 



Minutes for October 10, 2011, 7:00p.m. General Meeting

Ron Russell Middle School, 3955 SE 112th Avenue


Call to Order:

The Powellhurst-Gilbert Neighborhood Association Meeting was held at Ron Russell Middle School, 3955 SE 112th Avenue.  Mark White called the meeting to order at 7:00 p.m.


Approval of September 12th, 2011 General Meeting Minutes:

Motion was made to approve the minutes; was seconded and passed.


Treasurer’s Report dated October 10th, 2011:

Mark and Judith reported as of June 13th, 2011, there was $5,793.84 in checking, expenses was under $950.00 leaving a balance of $4,843.84.  In savings there is $4,000.66.  In addition they’re the can and bottle drive has made $813.00.  These amounts do not include Debby Smith’s reimbursements for NNO.



·         Debby reminded members that committee meetings would now be held at Second Stories building, 5530 SE 122nd, the second Wednesday of every month.

·         Fall Cleanup Partnering between PGNA and Pleasant Valley  - Elaine announced the fall cleanup is scheduled for Saturday, October 15th, 2011 starting at 9:00 a.m. until the dumpsters are full.  This year there will be seven different sites with dumpsters.  See poster provided by Elaine with the locations and items that cannot be dumped.  Elaine mentioned that this year Metro will not pay for a yard debris dumpster.  Last year PGNA received $1,500.00 in grant money, this year the chairs voted on increasing that amount to $1,800.00.   Donations will be accepted but there will not be pressure for people to donate. It was suggested that if you need to use the dumpster to go to the one on Raymond or 116th streets.  Mark will be making the rounds picking up the metal bins.

·         Mark attended the E-205 Initiative event at Gilbert Primary Park.  Gilbert Primary Park is one of the parks in the E-205 Initiative in which a soft surface path was installed.  The day of the event, Safeway employees donated $20,000.00 to the City of Portland for being the “America’s Most Natural City” and the world’s largest picnic bench which will be cut up and distributed among parks for improvements.  This money will help supplement the money from the E-205 initiative.  Gilbert Primary Park got the soft surface path and some benches and W. Powellhurst also received three new benches.

·         Can and Bottle Drive – Tom indicated the last drive will be on October 23rd, 2011 and will start up again in late April.  If we still want to save towards the can and bottle drive, call Tom and he will pick them up and store them.  The drive is located at Sears parking lot by 122nd and Division.

·         Overlap Area in PGN and Lents – Mark discussed that at the Outreach and Membership Committee meeting last month,  it was brought up the need for a short-term committee, possibly just a few meetings, to determine the pros and cons of obtaining the overlap area.  When the PGN board met last June, it was never the board’s intention to have this brought up at the general membership meeting until it had been discussed with Lents Neighborhood Association, and then it was to be brought forth to the PGNA general membership.  The overlap area has existed since PGN was annexed into the City.  At that time the Lents and PGN discussed which parks would go to what neighborhood.   PGN changed our bylaws to include the overlap area as PGN’s, and Lents never changed their bylaws.  The purpose would be so that the two neighborhoods are not trying to accomplish the same thing.  If we have any questions or would like to volunteer for this committee talk to Mark.  Meetings will probably be held at Second Stories.

·         Mark announced there is a thank you card for Human Solutions for letting PGN use their space if anyone would like to sign it.

·         Mark had mentioned last month about the new district changes now being four house and 3 senate districts.  He brought the map of those districts and is at the back table if anyone would like to review them. 



Powellhurst-Gilbert’s bylaws state that each October every position of the board that is open, needs to be voted on.  This October we have all board positions and one membership at large position open.  How this works is the President asks for nominations, if there are no nominations then he asks for volunteers.  If there are no volunteers, then the President asks the member who currently holds that position if they would like to continue, If there are still not any volunteers then the position stays open until filled. 


·         President:  Some of the Presidents responsibilities include running the neighborhood meeting, being a primary liaison with the neighborhood offices, and attending chair meetings.   Nomination was made for Mark White in which Mark accepted position was seconded and passed.  Mark however announced his candidacy for commissioner, with the first election in May 2012, and the second in November 2012.  If he is elected he will have to resign as President.


·         Vice President:  Some of the Vice Presidents duties are to attend EPN board meetings, East Portland Coalition, and to take over for the President when necessary.  Debby nominated Merek, Cecilia nominated Anthony and Merek stepped down as a nominee.  Anthony Pham accepted the position, was seconded and passed.


·         Treasurer:  The duties of the Treasurer include keeping track of the checking and savings accounts, providing accountings to members, and paying expenditures.  Judith Glad was nominated who accepted the position, was seconded and passed.


·         Secretary:  The duties of the Secretary are to recording the meeting minutes, transcribe and provide written copy of those minutes.  Barb Klinger was nominated, who accepted the position, was seconded and passed.


·         Member at Large:  Members at Large need to be involved in the neighborhood association in some way and to provide additional knowledge and feedback to the Board members.  Currently, Tom’s is open; Debby’s and Jim’s will be up next election year. Tom Barnes was nominated; Tom accepted the position, was seconded and passed.


Committee Reports:

·         Greening Committee – Dolores indicated that on Saturday, October 22, 2011 from 9a.m. till 12:00 p.m, at Springwater Corridor on 128th.   Portland Parks and Johnson Creek Water Shed Council will be giving a short presentation on various topics such as what was accomplished this past year about the watershed, erosion, and the types of wildflowers that were planted.  Snacks and beverages will be provided.  After the presentation there will be an ivy pull. Wear appropriate shoots/boots and clothing.

·         Urban Agriculture – Mark brought up that at the last meeting possible projects were discussed.  Next meeting they will vote on those projects.

·         Outreach and Membership – Debby brought up the various volunteer opportunities and if anyone was interested that there are sign up sheets at the sign up table.  Additionally, if anyone has any suggestions, comments or would like to see something happen to include that as well.

·         Public Safety – Tom wanted to thank the people from Second Stories and Max Action who volunteered throughout the summer for graffiti cleanup.  They cleaned from I-205 to 161st and Powell, and the Max station at 122nd and Burnside.  Grants for graffiti cleanup were obtained through ONI’s small grant fund and now the City of Portland are providing the supplies.  Additionally, Tom talked with Marcia from Graffiti Abatement and received permission to clean up the graffiti at the abandoned house at 3223 SE 122nd in which Tom will need volunteers to help paint.  If volunteers are unable to participate, it is still important to report graffiti vandalism to the graffiti hotline.

·         Adopt a drain – the next cleanup will be on October 22nd, 2011.  Meet at Pizza Baron from 12:00 p.m. to 2:00 p.m.  Tom plans on dividing teams into two groups and handing out maps.  Tom also needs volunteers for that.  Another cleanup will be around mid January.

·         Powell Boulevard Project – Tom was informed that PBOT/ODOT signed off on the Powell Boulevard project. Once it is finalized, they will call the citizens committee back.  The citizens committee will review the project making sure no changes were made to the original plan approve the plan, and then meetings will be held with the general public. This will change the highway from I-205 to 162nd and Powell into three lanes, at 162nd to a four lane, and then back to three lanes going east.  These plans will improve Powell Boulevard to include sidewalks, turn lanes, bike lanes and additional pedestrian crossings.

·         122nd Sidewalks – Next year we will have money for the sidewalk construction along 122nd Avenue.  The sidewalks from 122nd between Ramona and Holgate will not change.  There are some large trees and businesses close to the street so the city will have to work around it.  Construction will begin in the fall of 2012.  It is important that members attend community meetings and have a voice of how we want our neighborhood to be and what should or should not be done to attain those suggestions.


·         Civic Ecology – Mark talked about civic ecology in which it consists of a community development model that incorporates social; economic and environmental together to help the communities.  There will be a meeting on October 19th, 2011 from noon to 2:30 at Second Stories with about a dozen community organizations from around the city that will come together as technical advisory group for the citizens and create a vision for our neighborhood.  Mark will be adding a video about civic ecology on our internet site, and then we will hopefully get a sense of what the community based organization can help us do.

·         122nd Avenue Project – Chris Scarzello who is the East District liaison from Bureau of Planning and Sustainability talked about Phase II of the project.  The study area consist of from 122nd and Division down to Foster in which they are looking at the intersections where the commercial zoning could be changed and adding multifamily zoning by either changing it back to single family or improving the look of the area.  At the introductory meeting, the Citizen Working Group were given the City’s description of the 8 different types of commercial zoning and asked them for their opinions.  Additional handouts were also given regarding home businesses and asked for suggestions to better it.  On 10/22/11, there will be a short discussion and walk to review what is good or bad housing along this area.  PSU students will look at the ideas and draw up plans.  This will be held at Leander Court Apartments from 10:00a.m. to 12:00 p.m.  Pizza will be served after. The next Citizens Working Group will be on Thursday, November 17 from 6:30 p.m. to 8:30 p.m. Dinner is provided.  Chris is hoping that someone from PGNA would volunteer to attend these meetings and report back to the members as she has scheduling conflicts. 


Special Guests:

Doug Brenner from Portland Parks and Recreation discussed that PPR is responsible for overseeing park maintenance.  He is specifically responsible from Clinton Park by Franklin H.S. to the Gresham border.  He is here to talk specifically about Raymond Park and the property that was purchased at 116th and Raymond.  Mr. Brenner met with neighbors on 115th and Raymond who would like to see the park close earlier then the normal midnight closing time.  Normal park hours are 5:00 a.m. to midnight.  Their concerns were the amount of illegal activity after 10:00 p.m.  PGNA members were asked to vote on the issue of closing the park at 10:00p.m.  There were 21 yeses and 2 abstentions. Motion was made to initiate the earlier closure, was seconded and passed.   If it doesn’t work out, it can always be changed back.  The early closing also has to be approved by Commissioner Nick Fish. 


Mr. Brenner also brought up some of the enhancements that have been made to PGN.  This includes, a soft surface path and three benches at W. Powellhurst; and soft surface paths and four benches at Gilbert Primary and Gilbert Elementary. There are also plans to enhance Gilbert Primary Park playground and have better access to Raymond Park with lit pathways.   Currently there is not a master plan for Gates Park.


A special thank you to Dolores for working so diligently in helping get these problems with Raymond Park resolved.


Roberta Krogman is currently taking a class at PSU and has to complete a project.  Her project will be counting bus stops in the PGNA neighborhood that do not have platforms.  There will also be questionnaires for several of the neighbors that live on either side of the bus stops to be filled out. Any volunteers talk to Roberta.  This Project needs to be completed by December 2011.


Greening Foster Eco District - Roberta is a representative on the URAC and reported the next meeting is on October 28th, 2011. Anyone is welcomed to attend these meetings. Talk to Roberta if interested.  Additionally, the Memorandum of Understanding that was discussed at last months meeting will be tabled till Novembers meeting.


Roberta Krogman, who works for Portland Planning and Sustainability,  discussed the new compost project that will be coming to our neighborhood soon.  Roberta’s main job at this time is taking phone calls from 8 to 5 from people with questions.  All of these phone calls are answered and documented.  This project started in 2006 with a number of stakeholders groups including groups of residential, special interest, businesses and haulers put together a plan and presented to the City Council in 2007.  Phase I, was when we got our roll carts. Phase II, which started in 2010, was the task of putting food scraps in with the yard debris by test groups in different parts of the city.  Next week, we will be receiving more information on this. 


Meeting adjourned at 9:10 p.m.  Respectfully submitted by Barb Klinger, PGNA Secretary.






www.eastportland.org /october-2011-minutes